Timeline for thesis and defence
Minimum one month before thesis submission
Faculty |
Administration |
|
Principal supervisor submits the principal supervisor statement via PhD Planner to PhD student PhD student approves and forwards the statement to the PhD Administration Principal supervisor proposes members for the assessment committee via PhD planner to PhD student PhD student approves and forwards the proposal to the PhD Administration |
PhD Administration processes and approves the principal supervisor statement PhD Administration processes and approves the assessment committee |
Thesis submission
Faculty |
Administration |
|
PhD student submits thesis (and, if required, signed co-author statements) via PhD Planner |
PhD Administration checks the formal requirements and sends the thesis for screening at the Royal Library Royal Library screens the thesis for duplicated text (plagiarism check) |
Maximum two weeks after submission
Faculty |
Administration |
|
Assessment committee receives the thesis and has two months to prepare and submit the preliminary assessment Principal supervisor begins planning the defence in collaboration with the assessment committee and the PhD student (date, time, location and format: physical, digital or hybrid) If a moderator is required, this is arranged internally by the department or faculty |
PhD Administration forwards the thesis to the assessment committee (if no duplicate text is found in the thesis) |
Maximum two months after the assessment committee receives the thesis
Faculty |
Administration |
|
Chairperson submits the preliminary assessment of the thesis (Form 18.2) to the PhD Administration Principal supervisor prepares the defence, possibly in collaboration with the faculty (venue, reception, dinner, etc.) |
|
Minimum three weeks before the defence
Faculty |
Administration |
|
PhD student submits the complete information regarding the defence in PhD Planner External members of the assessment committee make travel arrangements and hotel bookings when the thesis has been recommended for public defence (in connection |
Minimum two weeks before the defence
Faculty |
Administration |
| PhD Administration is responsible for announcing the defence and making the PhD thesis publicly available |
Defence
Faculty |
Administration |
| PhD student defends the thesis |
Maximum one week after the defence
Faculty |
Administration |
|
Chairperson submits the final recommendation (Form 18.3), signed by the assessment committee, to the PhD Administration |
PhD Administration forwards the final recommendation to Academic Council |
Maximum three weeks after receiving the final assessment
Faculty |
Administration |
| | Academic Council awards the PhD degree |
Approximately two months after the PhD degree has been awarded
Faculty |
Administration |
| PhD Administration sends the PhD diploma to the PhD student’s eBoks or via secure email |